Your Next Steps | Interview, Enrolment and Welcome Day Information

Information surrounding post-GCSE results advice and enrolment will be regularly communicated, as well as being updated and displayed on this page where applicable. Please use the menu below to find the information you need.

Key DatesWhat happens after I apply?Resources and Activities to prepare for CollegeWelcome and Induction DaysExam Results DaysCollecting your exam resultsEnrolment InformationGCSE November Exam InformationYour First DaySeptember 2020 Student WelcomeTerm Times

What happens after I apply?

Once your application has been submitted our admissions team will complete some data checks including checking that you meet the published entry criteria for your chosen subject.

For most programmes you will then receive an email inviting you to log back into your account to book your interview. If you have applied for Music, Performing Arts or an Art related subject we will email you with a date and for an audition or portfolio review.

Please check your emails as all communication will be sent by this method.


What Happens at my interview?

You will be here between 1-2 hours depending on the programme you have chosen. (2-3 hours for performing arts) You will normally have a presentation or talk to from a member of staff, telling you more about the programme, followed by an individual interview for about 5/10 minutes.

If you are having an audition or portfolio review, more information will be given in your email.


How will I know if have been offered a place?

Offers will be subject to meeting the entry requirements of the programme, as published.

Once you have attended an interview / audition we will email you to let you know if you have an offer. Offers will be subject to you meeting the published entry requirements of the chosen programme.

If you are not offered a place on your chosen programme, we will do our best to support you in finding an appropriate alternative.

Colchester Institute information: Suggested resources and activities to help Year 11 students prepare for College

Contents

Accountingp3
Applied Sciencep4
Art & Designp5
Brickworkp6
Businessp7
Catering and Hospitalityp8
Childcarep9
Computingp10
Digital Mediap11
Electrical Installationsp12
Engineering – Electronicp13
Engineering – Fabrication & Weldingp14
Engineering – Mechanical & Electrical Maintenancep15
Engineering – Mechanical Manufacturingp16
Forensic and Criminal Investigationp17
Health & Social Carep18
Literacy and Numeracyp19
Motor Vehicle Servicesp20
Multi Skillsp21
Music Technologyp22
Painting and Decoratingp23
Performing Artsp24
Plumbingp26
Professional and Popular Musicp27
Progression Studiesp28
Public Servicesp29
Salon Studiesp30
Skills for Enterprisep31
Sportp32
Steps 3p33
Steps 4p34
Technical Theatrep35
Trowel Occupations – Construction and the Built Environmentp37
Wood Occupations – Carpentry, Joinery or Furniturep39

Welcome and Induction Days

Due to the continuing restrictions on social distancing, sadly we have had to cancel our Welcome and Induction Days planned for 29th and 30th June 2020. These days were meant to give you the opportunity to come to campus and meet the teaching teams, to find out more about your chosen course, and to see where and what you will be studying.

As an alternative our teaching staff have put together welcome day packs with photos and information about the team, the courses, and the college environment, as well as useful information that you will need to know before  you enrol. For some areas, this will also give you details of any equipment, kit or uniform that you need to get in advance of starting. Please click the button below to see this information.

Exam results and Advice Days

One of the most exciting – and scary – days of all is when you receive your exam results.  This year is slightly different and you won’t be collecting your results in person but instead will be sent them either via email, or you will have already been asked to create an account (for GCSE results) so you can login to a secure portal to access your results on the day.  It is important to keep regularly checking your emails for the latest information!

For learners receiving GCSE, results will be available on Thursday 20th August 2020.  You should have already received your ‘welcome email’ from Pearson ResultsPlusDirect, so make sure you have read the instruction and activated your account so you can access your results on the day!

For learners looking to study a higher education qualification with us, the results day for AS and A2 exams is a week earlier on Thursday 13th August 2020.

Information about collecting Exam results can be found here:

What happens next?

Fingers crossed that all your hard work will have resulted in great results, but if your GCSE results do not meet the entry requirements or you are still unsure please don’t panic!

The information in the Advice Day section will be regularly updated with what you need to do next.

****Important information about GCSE grades***

Student enrolment, August 2020 and GCSE grades

Secondary School Students

This statement is to assure applicants that Colchester Institute will accept either your published GCSE grades on Thursday or the Centre Assessed Grade that your school produced in the summer and sent to the Awarding Bodies, whichever grade is higher. We have contacted the headteachers of local secondary schools in North Essex to ask them to provide you with a copy of your Centre Assessed Grades. We will need you to share with us this documented evidence as a part of your on-line enrolment. As with your published GSCE results, this could be a photo of a document or email or a screenshot, whichever works best for you.

We will be doing all we can to ensure you are enrolled onto the course you want, at the highest level that you are qualified for.

Colchester Institute Students 2019-20

Some of our own students took qualifications in GCSE English and/or mathematics. On Thursday 20th August, we will share our Centre Assessed Grade with all such students though their College email. This will be done by noon. Additionally, students will need to access their published GCSE grade from the Awarding Body. You can see how to do that by clicking here:

How to access your GCSE results

Students should understand that for these GCSEs your final, confirmed GCSE grade will be the highest from either your Centre Assessed Grade or your grade as published on Thursday 20th August by the Awarding Body.

We have now received confirmation that it is not possible to appeal against your Centre Assessed grade – unless you believe you have been the victim of discrimination or bias, which must be evidenced.

Please choose a button below appropriate to the awarding body for your qualification.

If you don’t see your awarding body listed here, don’t worry – details with regards to all other awarding bodies/qualifications will follow shortly. Please visit this page regularly for new and updated information.

Please contact iltservicedesk@colchester.ac.uk if you are having problems accessing your CI email account or have forgotten the password.

GCSE English and Maths 2020

Whilst the exam series did not take place due to Covid-19, you will still receive a result for GCSE English and/or Maths based upon a calculated grade submitted by the College to the awarding body Pearson Edexcel.

The date for publication of provisional GCSE results for the Summer 2020 examinations will be Thursday 20th August 2020.

Please DO NOT attend your college campus; either Colchester or Braintree, on results day to collect in person.

Due to social distancing guidelines, we will not be hosting a result collection event; instead your results will be available as follows:-

  • A results slip will be emailed to your College email account
  • They will be viewable online from 9am via Pearson Edexcel’s online system ‘ResultsPlus Direct’. This can be located via the link below:

https://www.resultsplusdirect.co.uk/students/login.html

The Exams team will ensure that you are registered with the awarding body to access this service using your Colchester Institute email address. You should automatically receive a ‘welcome email’ from Pearson Edexcel at the start of August with details of how to activate your account and log-on to ResultsPlus Direct. You must activate your ResultsPlus Direct account on receipt of the welcome email, using the weblink to the activation screen; you will be required to provide your date of birth, plus set a security question and password to complete the process.

If you have already activated your account but have forgotten your password and been locked out you need to click on the ‘forgotten password’ link situated on the login page of ResultsPlus Direct.  Once you have entered your email address you will receive an email explaining how to reset your password.

Please continue to monitor your Colchester Institute email address and follow any instructions provided, as failing to do so could prevent you from being able to access your results on 20th August. If you cannot see your welcome email in your Colchester Institute email Inbox, make sure that you check your spam/junk folders.

Certificates

Certificates for your GCSE English and/or Maths qualifications are usually received from the awarding body by the end of November. When the certificates are received by the Exams team, we will send further communication to students regarding collection/distribution.

BTEC Level 3 Qualifications

25 Aug 20 Update:-  We are expecting confirmation of any changes to grades from the Awarding Body this week and have been advised that they are to be regarded as PROVISIONAL until Friday 28 August.  Therefore, subject to receipt of the results from the Awarding Body, we will send emails out on Friday 28 August by 12 noon via your Colchester Institute email.

Please DO NOT attend your college campus; either Colchester or Braintree, on results day to collect in person.

Certificates – When the certificates are received by the exams team we will send further communication to students regarding collection/distribution.

BTEC Level 1 and 2 Qualifications

***Update***

25 Aug 20 Update:-  We are expecting confirmation of your results from the Awarding body this week and have been advised that they are to be regarded as PROVISIONAL until Friday 28 August.  Therefore, subject to receipt of the results from the Awarding Body, we will send emails out on Friday 28 August by 12 noon via your Colchester Institute email.

BTEC Level 1 and 2

We understand that BTEC results will be delayed and applicants are not to worry about this.  If your school has given you the Centre Assessed Grade for BTEC we recommend that you upload this with your other results.  For most students you should meet our entry criteria for your course just from your GCSEs and the late arrival of your BTEC result should not be a difficulty.

Please continue to upload the results that you have.  If our staff think that you don’t meet the entry requirements on account of a missing BTEC, they are likely to phone  you to discuss this with you.

Please DO NOT attend your college campus; either Colchester or Braintree, on results day to collect in person.

Certificates – When the certificates are received by the exams team we will send further communication to students regarding collection/distribution.

UAL Level 3 Qualifications

UAL – L3 Diploma in Art – all outstanding results have been emailed out this afternoon Tuesday 18 August.  Please check your college email.

Results Thursday 13 August 2020

You will receive confirmation of your overall grade for your UAL Qualification via email to your Colchester Institute email account by 12 noon at the latest on the above date.

Students who have reached the mid-point of a two-year course, such as a Level 3 Extended Diploma, will not be awarded a qualification this year. Their mid-point grades will be confirmed with centres and banked during the week commencing 24 August to support progression for those students.

Please DO NOT attend your college campus; either Colchester or Braintree, on results day to collect in person.

Certificates – When the certificates are received by the exams team we will send further communication to students regarding collection/distribution.

UAL Level 2 Qualifications

Results Thursday 20 August 2020

You will receive confirmation of your overall grade for your UAL Qualification via email to your Colchester Institute email account by 12 noon at the latest on the above date.

Please DO NOT attend your college campus; either Colchester or Braintree, on results day to collect in person.

Certificates – When the certificates are received by the exams team we will send further communication to students regarding collection/distribution.

NCFE-CACHE Qualifications

Results – Monday 24 August 2020

You will receive confirmation of your overall grade for your  Qualification via email to your Colchester Institute email account on the above date.

Please DO NOT attend your college campus; either Colchester or Braintree, on results day to collect in person.

Certificates – When the certificates are received by the exams team we will send further communication to students regarding collection/distribution.

IMI Motor Vehicle Qualifications

Results: Date tbc

***Update*** 26 Aug – 2020 – We are currently awaiting on the Awarding Body to confirm the results for all students and have asked for confirmation of the timescale. We will update this page when we receive further information

Please DO NOT attend your college campus; either Colchester or Braintree, on results day to collect in person.

Certificates – When the certificates are received by the exams team we will send further communication to students regarding collection/distribution.

Exam Result Queries / Appeals

Once you have received your results, if you have a concern about the grade(s) you have been awarded, you can ask the Exams Team to investigate, for example:

  • check whether an error was made when submitting your centre assessment grade and rank order to the awarding body
  • investigate if you feel you have evidence of bias or that you were discriminated against
  • provide information about the opportunity to take an exam in the autumn series or in summer 2021 (for GCSE English and Maths only)

Please make sure that you read the useful guidance produced by Ofqual via the link below, to better understand what you can and cannot query:

Ofqual Student guide to post-16 qualifications results Summer 2020

To make an enquiry about your result you will need to complete an Exam Result Query Form – 2020*.  Please note that this must be completed within five days of receiving your results to ensure that we meet any deadlines set by the Awarding Body.

Exam Certificate Distribution

Due to social distancing guidelines we are currently not holding any certificate collection events on Campus. After the majority of results have been received during the Summer, it is our aim to collate all certificates that we hold for individual students and then either send via the post or, if social distancing guidelines have changed, to invite students on to Campus to collect.

Please keep checking your emails over the next few weeks as we will communicate the process to you if collection is required. This page is also regularly updated and holds the most current Certificate collection information.

Enrolment Information 2020

Due to the current COVID 19 situation, we have needed to adapt to a fully online enrolment process for this academic year. Whilst this will support the need for social distancing, it will be a different process and will be reliant on your young person checking their emails and following instructions carefully, but also quickly. The campuses will not be open for applicants to come in and enrol.

GCSE English and Maths – November Exams Information

This information applies only to students enrolled at Colchester Institute for 2020-21.

All students enrolled on GCSE English Language or Mathematics for academic year 2020-2021 will automatically be entered for the exams which take place in Summer Term 2021 as part of their study programme, and timetabled for GCSE classes from September. However, if you wish to enter for an exam in GCSE English and/or Maths in November 2020 please read the information below:

If you are unhappy with your GCSE English Language or Mathematics result issued on 20th August 2020, you can undertake an exam in November 2020.

****The deadline to confirm your intention to sit a November GCSE exam has now passed and entry has now closed****

Students enrolled at Colchester Institute in 2019-20

You must use the link at the bottom of this page to book, and your entry will be free to you.

Students who were at a Secondary school in 2019-20, who achieved grades 1-3

You must use the link at the bottom of this page to book, and your entry will be free to you.

Students who were at a Secondary school in 2019-20, who achieved grades 4-9

Unfortunately, you cannot sit the November exams at Colchester Institute. If you wish to improve your grade you must contact your former school, and request to sit the examination there. It is possible that the school will charge you an examination entry fee.

Important Information:

The November 2020 Exam Series will be available for GCSE English Language and Mathematics qualifications with OCR, Edexcel and AQA. Please note that we are unable to offer iGCSE exams.

Please note that GCSE examinations can only take place at the Colchester or Braintree campuses. As part of the entry process you will have to indicate which campus you will attend to sit your exam. Once the entry has been made, the campus cannot be changed.

If you are enrolled for GCSE English Language and/or Mathematics as part of your 2020/21 timetable and are considering entering for an exam in November 2020:

As part of college policy, if you are enrolled to attend GCSE English Language and/or Mathematics as part of your timetable for 2020/21 and follow the steps below to enter yourself to take the exam in November 2020 you will still be expected to attend your timetabled GCSE classes until the results day in January 2021. If on the January results day you achieve grade 9-4 you will be removed from the GCSE timetable. If you do not achieve grade 9-4 you will continue to attend your GCSE classes and will be entered for the Summer term 2021 examinations free of charge.

How Exams will communicate with you about your entry:

In October, emails will be sent to the student’s personal and college email address recorded in the college system, not the email address used to submit the entry (unless they happen to be the same).

Please be aware that there are no opportunities to resit GCSE exams in January 2021.

If you have now successfully enrolled on your new programme, or you returning to a higher level, then we are really excited to see you starting at Colchester Institute in September.

Please read the following information to help you to prepare to start the new academic year.

Your first day at College

After the buzz of enrolment the teaching teams are now reviewing student numbers and putting people into their groups for learning. When this is done you will receive an email to tell you about your First Day including: when this is and what time to arrive; where to go, and what to bring with you. This will also include information about any special kit or equipment that you need for your subject area.

If you are a student who was with us last year and you are progressing onto the next level of your course your first day is most likely to be on either Thursday 3rd September or Friday 4th September.

If this is your first year at Colchester Institute, or you were with us last year but are starting a new subject, then you are most likely to be starting in week commencing 7th September.

Please keep checking your emails for this information, and we will send this out over the next few days.

Life at Colchester Institute

We have been working hard to prepare for students to start attending our campuses, and we have put lots of steps in place to make sure we are offering a really safe place for you to come to. The safety of our students and staff remain our top priority.

Safe campus:

  • Social distancing will be required throughout the campus: at least 1m+
  • Students will wear face coverings inside buildings, until staff give permission for their removal. This includes in common areas and corridors and some learning spaces.
  • A ‘keep left’ system runs in corridors and stairwells.
  • High traffic touch points such as door handles will be cleaned regularly, and screens will be installed where necessary
  • To maximise space, we will continue to minimise the number of people on campus, with most non-teaching staff continuing to work from home. However, this will not affect the services you can access, or your student experience.

Safe study:

  • We plan to hold socially distanced face-to-face teaching sessions which, where relevant, will include practical sessions
  • These lessons will benefit from our additional safety measures, and be accompanied by high-quality online teaching, learning activities and resources
  • We will provide support on how you can get the most from your online learning and access study skills support
  • Our libraries will operate a ‘click and collect’ service, allowing you to collect and return books safely at collection points across the campus
  • Study spaces in our libraries can be booked in advance and will have social-distancing and additional safety measures in place

Timetables

We are planning for all students to be in College for at least one full day, and for some of your learning to take place online from home. A small minority of students will attend for more than one day and everyone will be given their timetables during their first day and induction.

For studying from home, we recommend that you have access to mobile data or Wi-Fi / broadband and a laptop, tablet, Mac or Chromebook with an internet connection for this purpose. If you are considering purchasing something for this purpose, then a Chromebook is a reasonably priced option, which will work well with the technology used by the College.

We will continue to monitor Government guidance on social distancing and we aspire to bringing students on campus full time when we are advised that it is safe to do so.

Students who are Clinically Vulnerable or who have medical conditions

We know that some of you may have been shielding over the last few months and may be anxious about coming to campus if you have a disability or medical condition which means you are clinically extremely vulnerable or clinically vulnerable.

If we are aware of your medical condition you will be sent a health questionnaire so that the College can carry out an individual risk assessment with you.

If you believe that you are in this category and you haven’t received this questionnaire then please email us at als@colchester.ac.uk for more information.

 

Thank you for reading this, please keep checking your emails for your First Day information, and we really look forward to seeing you on campus very soon.

At Colchester Institute we have worked hard over the summer to keep everyone safe. If you are starting a course, or returning to an existing course, it is really important that you take the time to read the following information.

Will I need to have a Face Covering/Face visor?

 This is very important. You must have a face covering or face visor with you at all times at college. From September our campus rule will be that face coverings must be worn inside our buildings to keep everyone safe in confined spaces, and these will only taken off when told to do so by a staff member. In most lessons you will find that teachers will give permission for you to remove your face covering.

As face coverings are routinely needed in shops and public transport we would expect each student to have one of these. If you have a re-useable face mask you must wash it regularly and thoroughly.

If you are directed by a staff member to wear a face covering, you must do so. A student who repeatedly arrives at college without a suitable face covering may be refused entry – and none of us want that to happen.  Lastly, please understand that, say, pulling your jumper up to cover your nose and mouth will not be acceptable!  Students not complying with this important regulation which is about keeping our community safe, will be asked to leave the campus.

A small number of people are exempt from wearing masks for medical reasons, if this applies to you please let your teachers know this at the start of term so that we can consider how to support you with this and to prevent you from being repeatedly asked to wear one.

Is there Social Distancing at College?

Yes. Ideally you should keep 2 metres from others whenever you can. At our campus, we all will be keeping a 1 metre + social distance and you must do that too.  In corridors and stairways, we will all ‘Keep Left’, unless in a part of the campus with a specific one-way system. In classrooms, desks will be 1 metre apart and you will be asked not to move those desks.

What are the College’s expectations of hand washing?

We all know the importance of frequent hand washing. You will be expected to clean your hands upon arrival at campus and before and after each break. We have placed additional hand washing and hand sanitising points around the campus, but you might want to think about bringing your own hand sanitiser.

Will I work at College or at home?

Both! Your subject area will explain this in detail for your course, but there are some general points.

Apprentices on a day release programme and students on full cost courses will usually attend college one per week, as in previous years.

As we start the year in September, full time study programme students can expect to have at least one day a week of lessons on campus. This learning will be supplemented by online lessons. Your course team will help you get ready for these and show you the apps you will need to download to support your learning. Attendance at online and on-campus lessons is compulsory. Some students have lessons in GCSE English and/or Maths and these lessons will be delivered on campus and/or online depending on your course.

This mixture of on-campus and online learning will reduce the number of students on site each day and so make social distancing possible. The College will keep this approach under review and it will change as required.

We recommend that you have access to mobile data or Wi-Fi / broadband and a laptop, tablet, Mac or Chromebook with an internet connection for this purpose. If you are considering purchasing something for this purpose, then a Chromebook is a reasonably priced option, which will work well with the technology used by the College.

What are the arrangements for the start and end of the College day?

The College must plan to avoid large groups of people gathering together and so each group will be given an exact time for the start and end of their day and this will vary by course. These staggered starts and finishes will be carefully implemented by staff.

You are asked not to arrive too early, and when you arrive on campus you must go straight to the first room listed in your timetable for that day, and not go to social areas. At the end of the day, you are required to leave campus promptly.

How will lunch and breaks be organised?

There will be breaks in the morning and afternoon and your teachers will direct you to a room where you can stay. Your course will have a set lunchtime. College canteens will be open, and if you want to visit those you must do so in the first half hour of your lunch break. Of course, every year many students decide to bring in their own food and drink and you can do that if you wish.

We are now a cashless campus, but we use a cashless pre-payment system called UpayChilli where you can load money onto your ID card and use this to purchase items on campus. See here for more information https://www.colchester.ac.uk/student-finance/

Students can leave the campus during their lunch break, but not during the very short morning and afternoon breaks.

Can I park on site?

It is possible for students to park on campus using our cashless parking system which uses vehicle registrations. To register your details download the Justpark app using your Appstore and use our carpark code 519615.

When you park, simply login and pay for your parking using a debit or credit card. For those who do not have a smartphone, you can also call 07520634455.

What about public transport?

Students who travel to and from College using public transport are reminded that you must wear face coverings on buses and trains.

If you can walk to College, we recommend it. If you can cycle, please do so. We have cycle sheds where you can lock your bike.

Can I smoke or vape on campus?

The College would encourage you to think of your health and to not smoke at all. Smoking and vaping is not allowed on campus except for the reserved smoking / vaping area. This is used by staff and students, and we will expect everyone to observe social distancing rules in this area.

How will Covid affect the use of toilets?

Toilets on campus will be open. You might just find that sometimes you have to wait and queue in order to maintain social distancing.

Hand sanitiser dispensers have been placed on the wall outside all toilets and everyone should use this, both on the way into and after using toilet facilities.

Students who are Clinically Vulnerable or who have medical conditions

We know that some of you may have been shielding over the last few months and may be anxious about coming to campus if you have a disability or medical condition which means you are clinically extremely vulnerable or clinically vulnerable.

If we are aware of your medical condition you will be sent a health survey so that the College can carry out an individual risk assessment with you.

If you believe that you are in this category and you haven’t received this survey then please click the link here which will take you to the student health survey.

How do I report an absence to the College?

This year we are introducing a new App for students called CI Connect, this will be introduced to you at Induction and one use will be for students to report absences.

If anyone, student or staff member, is feeling unwell and showing symptoms of COVID-19 they must not come onto campus. In these instances please report your absence using the App and book to take a test immediately, this can be done online here https://self-referral.test-for-coronavirus.service.gov.uk/antigen/name or by calling NHS 119

If you have been asked to self-quarantine or self-isolate as a result of the Track and Trace service or through returning from a holiday overseas, you must follow these instructions and not attend College.

Safe Campus 2020/21: An overview of How we are keeping Everyone Safe

The information below outlines the measures that we will put in place to ensure your continued safety and wellbeing while you study with us, to give you an idea of what to expect:

Getting ready to come on campus:

Pick up and pack:

  • Phone
  • College ID
  • Face covering
  • College work
  • Pens, pencils, and any other equipment you may need (as we cannot share these)

Safe campus:

  • Social distancing will be required throughout the campus: at least 1m+
  • Students will wear face coverings inside buildings, until staff give permission for their removal. This includes in common areas and corridors.
  • A ‘keep left’ system runs in corridors and stairwells.
  • High traffic touch points such as door handles will be cleaned regularly, and screens will be installed where necessary
  • To maximise space, we will continue to minimise the number of people on campus, with most non-teaching staff continuing to work from home. However, this will not affect the services you can access, or your student experience.

Safe study:

  • We plan to hold socially distanced face-to-face teaching sessions which, where relevant, will include practical sessions
  • These lessons will benefit from our additional safety measures, and be accompanied by high-quality online teaching, learning activities and resources
  • We will provide support on how you can get the most from your online learning and access study skills support
  • Our libraries will operate a ‘click and collect’ service, allowing you to collect and return books safely at collection points across the campus
  • Study spaces in our libraries can be booked in advance and will have social-distancing and additional safety measures in place

Our term starts on Wednesday 2nd September 2020.

*Please note that the College is closed on Bank Holidays and for Learning and Teaching Development Days.

More detailed term dates and our academic calendar can be found here.