Student Finance

16 – 18 Years – Fee Information16 – 18 Years – Financial SupportAdult Learners (19+) Fee InformationDo I have to pay a fee? – Adult LearnersSupport Available to help you pay Fees19+ Advanced Learner LoansAdult Learners (19+) – Financial SupportApprentices – Fee InformationGrantsUpayChilliEpay Help

School Leavers (16 – 18 Year Old Learners) Fee Information

If you are/will be aged 16, 17 or 18 on the 31st August in the calendar year when you begin a programme of study, you DO NOT pay tuition fees, College registration fees or examination/board registration fees.

Costs of studying

Students aged between 16 and 18 on 1st September 2018 do not have to pay tuition fees however, there are some courses which have additional costs which could include:

  • equipment costs – such as uniforms, kits, boots, etc.;
  • trips and enrichment activities;
  • DBS checks (formerly CRB checks);

In addition all students are asked to pay a £40 Resource Deposit to cover costs of learning resources and access to facilities, £20 of which is refundable on the completion of their studies.

Pay Resources Deposit
Other Student Payments

What help can I get with Student Finance?

Apply now for help with your course related costs. For students with an identified low household income, there may be financial support available. Awards can range from help with paying tuition fees to help with your course related costs such as travel, childcare, books and equipment and much more.

If you are aged over sixteen and thinking of enrolling on a full or part-time course, you can apply for funding by downloading one of the student finance application forms below. Funds will be targeted at students where there is an identified low household income.

You are advised to read the notes and policies with the form and ensure that you provide all the evidence that is required when submitting your application.

Colchester Further Education FEE Policy 2018-19

School Leavers (16 – 18 Year Old Learners) Financial Support Documents

16-19 Bursary Application Form
16-19 Bursary Policy
16-19 Bursary and Free Meal Guidelines
16-19 Learner Support Fund Notes

Care to Learn – childcare for students aged under 20 at the start of their course

For queries and further information

Contact Student Services on (01206) 712078 or visit any campus for Student Finance information and advice.

  • Colchester Campus: (01206) 712078
  • Braintree Campus: (01206) 814194
  • Clacton Campus: (01206) 712234

Adult Learners (19+) Fee Information

Are you aged 19 or over and interested in further study?

If the answer is yes, then you will need to know about fees and the options that there are out there.

The decision to take on further study as an adult can be a big one, the benefits of further study are huge, with opportunities to have a change of career, improve your job prospects, maybe increase your earning capacity, learn new skills, build up your CV, as well as develop employability and social skills. When making decisions about what and where to study, you will need to know about any costs there might be, how to pay, and any support that may be available.

The fact is that funding is complicated and it depends on a number of things: your age; the programme that you want to study; the qualifications that you already have and in some cases your income or benefit entitlements.

At Colchester Institute we have staff in the Student Finance team who can talk to you individually about your options and signpost you to further information.

Do I have to pay a fee?
Maybe not! Fee exemptions are available, for some students, on all courses which show this symbol
Do I have to pay a fee?

The fact is that funding is complicated and it depends on a number of things: your age; the programme that you want to study; the qualifications that you already have and in some cases your income or benefit entitlements.

At Colchester Institute we have staff in the Student Finance team who can talk to you individually about your options and signpost you to further information. In general terms the following might be helpful to get you started:

Your programme will be free if you and the course, fall into one of the categories below.

If these do not apply, you may need to pay a fee, and the fee will be shown with the course information, but for some Level 3 programmes, you can apply for a loan to cover all of your tuition fees.

Age 19 – 23Enrolling on some full level 2 or 3 courses and if you do not already have a qualification at this level. (In some cases if you need to enrol on a lower level to be able to progress to Level 2 you may also be eligible for free training)
If you have already achieved a level 2 qualification and wish to undertake another in a different subject, providing you can provide evidence of state benefits that show you are unemployed
Age 19+, employed on a low income, and enrolling on a course up to and including level 2:-If you are employed and earn less than £15,376.50 per annum
You will need to provide supporting evidence at enrolment:

  • Wage slip dated within the last 3 months prior to your course starting

Or

  • An employment contract that states your monthly wage or annual salary
Age 24+, unemployed, and enrolling on courses up to and including Level 2 receiving one or more of these benefits:-In receipt of Jobseekers Allowance (JSA) or Employment and Support Allowance (ESA) in the WRAG group
In receipt of Universal Credit (you need to meet some criteria – please ask for more information)
In receipt of other state benefits, dependant on your earnings – please ask for more information
Students aged 19+ enrolling on either a GCSE or Functional Skills course in English or maths do not have to pay tuition fees if you do not already have a GCSE grade A* – C in that area.

Support Available to help you pay Fees

Support
Advanced Learner Loans are available on courses showing this symbol

If you are aged 19 or over and planning to study a course at Levels 3 to 6, then you are likely to qualify for an Advanced Learner Loan to pay your tuition fees.

Loans are from the UK government, it is easy to apply, your household income is not taken into account and there is no credit check. You don’t have to start paying it back until you’ve finished your course and you are earning over £25,000 a year.

An Advanced Learner Loan can only be used to pay for tuition fees, however some programmes also have additional charges for equipment, books, trips and so on that you may need to pay for. Some students who take out an Advanced Learner Loan may be able to get support through college bursary funds to assist with these additional costs and other costs such as childcare or Additional Learning Support, please ask a member of the Student Finance team for more information.

Additional information on Advanced Learner Loans is also available at the Government website.

Higher Education Student Loans

For HNCs, HNDs and Degrees, tuition fees are payable regardless of a student’s age or circumstances.  Again, most students, regardless of age, will qualify for a student loan.  For more information visit The Student Loans Company and University Centre Colchester

Paying by Instalments

This option is available for fees that you are paying yourself above £200. You will need to pay at least 40% of the total fee when you enrol (or £500, whichever is the lower).  A monthly payment plan will then be setup for you to pay the remainder.  All fees need to be paid in full within six months of the start of the course.  Please contact our Registry department on 01206 712555 for further details.

Colchester Institute Financial Support

For students with an identified low household income, there may be financial support available. Funds are targeted at course related costs such as travel, childcare, books and equipment.

For enquiries and Further Information

Please feel free to contact one of the Student Finance Team who will be happy to help you, please contact Student Services in either Colchester or Braintree campuses or the Information Centre in Clacton. Alternatively please phone:

  • Colchester Campus: (01206) 712078
  • Braintree Campus: (01206) 814194
  • Clacton Campus: (01206) 712234

Note: This information is for guidance purposes only and is subject to change

Advanced Learner Loan

Available to Further Education Students only

19+ Learner Loan Overview

If you are aged 19 or over and are thinking about further education, you may be eligible for a Advanced Learner Loan, for help with your tuition fees.

Applicants must be studying further education at level 3 to level 6.

Most learners that fall into this bracket will be eligible, it doesn’t depend on your household income and there’s no credit check!

Am I eligible?

To qualify for this loan you must be:

  • 19 years old or over on the first day of your course (there’s no upper age limit)
  • Living in the UK on the first day of your course, and have lived in the UK, the Channel Islands or the Isle of Man for three years immediately before this
  • Taking an eligible course that’s level 3 to level 6

What can I get?

The Advanced Learner Loan, to help pay your tuition fees. The minimum loan you can get is £300 but the maximum will depend on how much the fees are and the type of course you take.

You don’t have to borrow the full cost of your course – if you wish to pay some of it yourself, and take the rest as a loan, you can choose to do that.

How is the loan paid?

The money is paid directly to the College.

How many loans can I apply for?

You are entitled to access up to 4 loans, which you can take out one after the other or at the same time.

  • You will need to complete an application form for each course.
  • You are restricted to only one loan for the completion of an Access to Higher Education Diploma Course.

Repayments

Repayments are linked to what you earn and not how much you borrow.

  • You will start to repay your loan in the year after you finish studying or after three years from the start of your course, whichever is earlier, if you are earning more than £25,000.
  • Repayments will automatically be deducted from your earnings through the tax system, once you have left the course and your income is £25,000 a year.
  • If your income falls below £25,000, your repayments will stop.
  • The repayment rate is 9% of your income, above the first £21,000 before tax, so for example, if you were earning £27,000 a year your monthly repayment would be £15.
  • You can pay some, or all of your loan at any time without an extra charge.
  • Any outstanding balance is written off after 30 years.

Access to Higher Education (HE)

If you get a loan to cover tuition fees for the Access to HE course and then complete a higher education (degree) course, you won’t have to repay the remaining loan for the Access course.

Further Information

If you would like further information you can contact our Student Finance Advice Team on (01206) 712078 or visit

https://www.gov.uk/24_advanced_learning_loans/further-information
http://www.practitioners.slc.co.uk/further-education.aspx

Colchester Institute Financial Support

For students with an identified low household income, there may be financial support available. Funds are targeted at course related costs such as travel, childcare, books and equipment.

Adult Learners (19+) Financial Support Documents

These guidelines apply if you are 19+ and taking a Level 1 or 2 course or 19-23 year old and taking your 1st Level 3 course:

19+ Bursary Application
19+ Childcare
19+ Policy
19+ Guidelines
19+ Support Fund Notes

Advanced Learner Loan Financial Support Documents

Advanced Learner Loan Bursary Application
Advanced Learner Loan Childcare
Advanced Learner Loan Policy
Advanced Learner Loan Bursary Guidelines
Advanced Learner Support Fund Notes

Care to Learn – childcare for students aged under 20 at the start of their course

Please note that an offer of an award from our funds does not guarantee or confirm your place on your chosen course. You can be assessed for an award prior to your application and acceptance to enable you to make an informed decision on whether to apply and accept a place.

For queries and further information

Contact Student Services on (01206) 712078 or visit any campus for Student Finance information and advice.

  • Colchester Campus: (01206) 712078
  • Braintree Campus: (01206) 814194
  • Clacton Campus: (01206) 712234

Full government funding is available for an apprentice between 16-18 years old. If you are an apprentice 19+ years old your employer will be expected to contribute towards the cost of training.

While you are on an Apprenticeship, your employer pays you a salary and supports you whilst you undertake your training. Most of the training is ‘on the job’ within the workplace however the rest can be provided by a local college or by a specialist learning provider or in some cases it could all be undertaken by your employer.

The National Apprenticeship Service will pay the costs of your training depending on your age.

 Age National Apprenticeship Service contribution
 16 -18 up to 100%
 19 – 24up to 50%
 25 + Contribution for specified places

More details are available on request, please contact the Apprenticeship Admissions Team

For more information on Apprenticeships and Apprenticeship vacancies please click here.

Grants

Upaychilliweb

A SIMPLER, QUICKER AND MORE CONVENIENT WAY TO PAY FOR YOUR FOOD AT COLLEGE

Introducing UpayChilli

UpayChilli is a simple way to pay for food and drink at College using a valid student ID card rather than using cash. You can access the UpayChilli web site via a mobile app or online, and as a user you are given complete control.

This is open to all students who have enrolled at Colchester Institute and have a valid college ID card. You can use it yourself if you are a student, but as a parent you can also credit the account of your son or daughter. This doesn’t mean that the College won’t accept cash anymore, but this gives students and parents the chance to load credit onto the system, accessed by an ID card, as a safer and more secure way of paying.

WHAT IS UPAYCHILLI?

WHAT ARE THE ADVANTAGES?

The main advantage is not needing to carry a lot of money around, so no more scrabbling in your purse or wallet to find cash for lunch money, simply top up credit on line and then pay using your ID card.

As a user you can get a statement to monitor expenditure on line to see what has been spent/bought at any time, and the system can send you a reminder if credit is getting low so you don’t need to worry about running out.

This provides students, and staff, with options about how to pay – cash can still be used at any time but having credit with UpayChilli can always be there as a back-up option if needed.

WHAT IF THE COLLEGE ALREADY PUTS CREDIT ON MY ID CARD?

We already use this ID system for some students who get Free Meals at College, this will continue and eligible students will still get £3.00 per timetabled day, but we know that sometimes this isn’t enough and students often use cash to top up their purchases.

If an account is set up with UpayChilli it can be used to top up the £3.00 allowance. We will always use the College money first before the top up credit so if a student buys something for £3.45, the first £3.00 will come from the College funds and 0.45p from the money on UpayChilli.

WHERE CAN I USE THE SERVICE?

  • All ISS Outlets at Colchester Sheepen Road (including Starbucks)
  • The College at Braintree Refectory
  • 55 Degrees Coffee Shop, Colchester
  • The Shore Café at Clacton

Please note: At present this can’t be used at the CH&FS shop or restaurants.

WHAT IF A STUDENT LOSES THEIR ID CARD?

This isn’t as bad as it may seem as the credit isn’t stored on the card itself, we just use the card as a way of paying. If a card is lost then notify the IT helpdesk straightway so that the card can be cancelled either by calling 01206 712222 or email IT.ServiceDesk@colchester.ac.uk

A replacement card costs £5.00 from Registry, once this is activated the UpayChilli credit will automatically transfer to the new card.

WHAT IF A STUDENT FORGETS TO BRING THEIR ID CARD?

All students are expected to wear their ID and lanyards at all times, and will need this to access the College sites. The credit can only be used on presentation of a valid ID card which is registered to a UpayChilli Account, unfortunately no card means no credit that day.

How to set up a UpayChilli Account

How to set up a UpayChilli Account

To register for your UpayChilli Account go to www.upaychilli.com or download the UpayChilli App.

From here, please click on the ‘Register for a UpayChilli Account’ button. The Affiliate ID is COLINST and please use the Student ID printed on your student card.

You will then be prompted to confirm your details and will need to fill in the various sections as requested. If you are putting credit on someone else’s card (for example your son or daughter) you will need their student ID but your details. Please continue to complete the form and verify your account through the verification process. You will need to have access to either your mobile or your email to verify your account.

Once you receive your verification code, please enter it in to the designated box and click ‘confirm’. If you have not received this email, please check your spam folder or click resend email. Please then enter & confirm a secure password to use in the login process. This completes registration. Upon completion you will receive an email welcoming you to Colchester Institute’s online payments. You can log in online to find your balance and also a statement of your spending at any time.

CAN MORE THAN ONE ACCOUNT BE LINKED TO A STUDENT ID?

Yes, this is possible, as long as the correct student ID number is used in all cases.

TOP-UP

There are various ways you can top-up your account.

  • Pay as you go Top-Up (PAYG) is the conventional way of topping up your account. You can either Top-Up your account from the home screen or via Top-Up button in the navigation menu at the top of the screen.If this is your first time using PAYG top up on UpayChilli you will be asked to enter in new payment card details and you will be given the option of saving your card details on the system. When you next come to topping up, if you chose to save your card details you can choose your card as opposed to entering it again and proceed with Top-Up more speedily.
  • Auto Top-Ups This is an optional feature that tops-up your account when you hit a pre-set minimum amount, so that you never run out of money on your card.To sign up for Auto Top-Ups you, click the ‘Auto Top-Up tab from the Account menu. Then choose the Auto Top-Up option. You will then be asked to set a minimum Auto Top-up trigger amount. Once you have set your trigger amount, you will then need to set up your revalue amount. This is the amount that your account is topped-up by. Please choose from the amounts listed or enter a different value via the ‘Other’ button. There is a minimum amount of £30 that you can top up by and a maximum of £100.
  • Top-Up Reminders: This is an alternative option to Auto Top-ups. When your account reaches a pre-set minimum amount we will email you to let you know. After this point you will have to log in to www.upaychilli.com to top up your account manually.The minimum trigger amounts and the revalue amounts follow the same structure as Auto Top-Ups. When signing up for reminders, you will need to set your minimum trigger amount. Please choose from one of the options presented or enter a different value via the ‘Other’ button.

PAYMENT METHOD

You are able to save your data securely with UpayChilli allowing you to benefit from a quicker process in topping up, both with PAYG and Auto Top-Up.

If you wish to add a top-up card, hover over the ‘Account’ tab and click on ‘My Top-Up Cards’.

You will be able to see limited information of any card details that are saved and can add or remove cards accordingly. If you wish to add card details to your account, tick the checkbox as illustrated below and click continue in order to begin the process. Please follow the instructions on screen.

In all cases the credit on your account should appear (including at the tills) within around 2 minutes of topping up.

STATEMENTS

You can view itemised statements of all expenditure to keep your spending on track and monitor your transactional history. You will also be able to see when you have added funds in to your account.

To review your statements:

  • Hover over ‘Account’ in the main navigation pane and click on ‘Statement’.
  • On the statements screen, you will see a drop down menu which will give you the option to review your expenditure in different time views.
      ○ The standard statement view is set to the last 30 days
      ○ You are also to review your purchases monthly, or by month to date.
  • The three icons on the right hand side of the statement represent a print, plus and minus icon.
      ○ The plus icon expands the statement to show your transaction details.
      ○ The minus icon shrinks the statement to show basic transactional details.

SECURITY

UpayChilli takes the privacy of your personal information and your data security very seriously. They follow payment industry standards to ensure your data and funds are safe.

UpayChilli is a service created by Uniware Systems Ltd. Their Data Protection Policy can be found on their corporate web site: Data Protection Policy

HELP AND FEEDBACK

If you need help at any time from our UpayChilli site, you can either look through the FAQs on the ‘User Guide and FAQ’ tab in the ‘Account Menu’ or you can contact them directly. To contact, please click on the ‘Help’ hyperlink in the footer of the UpayChilli webpage or email at helpdesk@upaychilli.com

UpayChilli welcome feedback so they can continually strive to improve the end-user experience. The feedback tab can be found on the footer of their webpages.

REFUNDS

On leaving Colchester Institute, or if you wish to close your UPayChilli account, you may obtain a refund from UPayChilli. The maximum refund limit is £50.00.

The refund will automatically be processed on closing your account. Any credit remaining can be refunded to the card associated with your account

To close your account:

  1. Log in to your account
  2. Go into the Menu options
  3. Select the Settings option
  4. In the next screen select Close Account
  5. Click on the Confirm button and follow the instructions provided

Please note, it remains the account holder’s responsibility to ensure that any balances over £50.00 are reduced before closing their UPayChilli account.

This is because funds in excess of the £50.00 limit cannot be refunded.

Colchester Institute Instalment Plan – FE and HE Students – Terms & Conditions

To use the Instalment Plan, you will need to agree to the following Terms & Conditions:

  1. I agree to be contacted by the College by email, telephone, mobile and SMS regarding my Instalment Plan.
  2. I agree to adhere to the payment schedule as set up on the College Payment Gateway.
  3. I agree to update the College Online Payment Gateway of any changes to my debit card or credit card details.
  4. I understand that if I do not adhere to the payment schedule I may be referred to a Debt Collection Agency and may incur additional charges.
  5. I confirm that I am over 18 years of age.

Telephone: 01206 712 497

Email: fee.instalments@colchester.ac.uk with any questions regarding payment of my Instalment Plan.

For information on cancellation or refunds please refer to our fee policy documents below:

Policy Documents

Colchester Further Education FEE Policy 2018-19

UCC Fee Policy 2018/19

Colchester Institute Instalment Plan – Employers – Terms & Conditions