Governance

Governance of Colchester InstituteHigher Education StrategyOur GovernorsAccess to InformationFurther Governance InformationMinutes – Board and Committee Meetings

Governance of Colchester Institute

This governance page helps to communicate information and background about the way in which the College is governed and about how the Board of Governors support the everyday activities of Colchester Institute. We are a mixed economy college of Further and Higher Education, established by the Further and Higher Education Act 1992. The statutory Instrument and Articles of Government sets down the membership, the powers and the responsibilities of the Board of Governors.

Much of the further education work of the College is funded through the Education and Skills Funding Agency and the College is required to abide by the Financial Memorandum and the Audit Code of Practice. The Governing Body has responsibility for key areas of the College and for monitoring the implementation and effectiveness of College policies in a number of areas including:

  • Health and Safety
  • Equal Opportunities
  • The Disability Discrimination Act
  • Freedom of Information Act
  • Safeguarding

The Colchester Institute Board of Governors is made up of members from a wide range of backgrounds, reflecting the communities the College serves and members elected by the staff and by students. The Principal is the only member who is both a Board member and a member of the executive. The Board has overall responsibility for the educational character and mission of the College, for the general oversight of its activities and is accountable for the proper use of public funds and for exercising a duty of care for the assets of the College.

The Board of Governors and Colchester Institute are committed to ensuring that there is no discrimination within the College on the grounds of age, disability, family responsibility, marital status, race, colour, ethnicity, nationality, religion or belief, gender, sexual orientation, trade union activity, and any other irrelevant criteria.

Higher Education Strategy

For more information, please see the following documents:QAA checks how UK universities and colleges maintain the standard of their higher education provision. Click here to read this institution's latest review report.

Higher Education QAA Action Plan

Higher Education Strategy 2017-2020

The Principal

Alison Andreas

About Us - Principals Welcome | Alison Andreas

Alison Andreas MA (Oxon)

The Principal serves on all the Board Committees except the Audit and Risk Committee and Remuneration and Search. Alison joined Colchester Institute in 1997 and has held a range of management roles including in Human Resource Development and Quality.  She has been a Senior Postholder at the College since 2008, latterly Vice Principal: Quality and Support and was appointed as Principal and Chief Executive in 2014. Previously to working at the College, Alison studied French at the University of Oxford and held a range of management posts in large industrial organisations.

Independent Members

Lisa Clampin

LISA CLAMPIN, CPFA LLB

Lisa is a Partner in the Public Sector Assurance team and BDO’s Lead Partner for East Anglia. She is CIPFA qualified and has a post-graduate diploma in Public Finance and Leadership from Warwick Business School. Lisa currently works with a range of public sector organisations including NHS Trusts, Foundation Trusts, Clinical Commissioning Groups, district and unitary councils. Prior to joining BDO Lisa worked for the Audit Commission.

Lisa joined the Board at Colchester Institute in May 2019 and is a member of the Audit and Risk and Remuneration and Search Committees.

Peter Cook

(Pen Portrait to follow)

Mark Davies

MARK DAVIES FCA

Mark Davies holds a Degree in Geography from Durham University and is a Chartered Accountant by profession. Mark has worked in Retail Financial Services and the Lending Industry specifically since leaving KPMG in 1994. A seasoned professional in the sector, Mark has held a number of senior roles in the Financial Services Industry and is currently Managing Director of Link Mortgage Services Limited, based in Ipswich and which is part of Link Group PTY of Australia.

Prior to that Mark worked as an Interim Manager and CFO of a number of businesses, completing long term assignments as Head of Finance for Hermes Fund Managers Limited and The UK Debt Management Office, where he was actively engaged on supporting the Debt Guarantee programmes launched by the UK Government at the height of the credit crisis.

Married to Helen and having lived in Suffolk since 1994, Mark has 3 children one at University In the USA, another just embarking on a career as a lawyer and the third who works for a FinTech in the City. A keen hockey player all his life he was a member of the Ipswich HC over 50 Masters Team that finished as runners up in the National Trophy final in 2016.

Mark was appointed to the Board in January 2017. He is joint Vice Chair of Governors, Chair of the Audit and Risk Committee and a member of the Remuneration and Search Committee.

Pam Donnelly

PAM DONNELLY PhD MBA

Pam is Strategic Director of Customer and Relationships at Colchester Borough Council.  Prior to joining the Council Pam was an Associate Dean at Anglia Ruskin University.

Pam joined the Audit and Compliance Committee as a co-opted member in June 2016 and was appointed to the Board as an Independent Member in October 2019.  Pam is a member of the Curriculum and Quality Committee.

Patrick Giddings

(Pen Portrait to follow)

Irene Kettle

IRENE KETTLE

Irene Kettle is a communications and PR consultant, media trainer and journalist.  She was the first female Editor of the four-edition Evening Gazette, Colchester. She became Editor in Chief at Newquest (Essex), which included running the Halstead Gazette, Clacton/Frinton and Walton Gazette, Braintree and Witham Times, Harwich and Manningtree Standard, Essex County Standard and the Evening Gazette (now the Daily Gazette).

A member of The Society of Editors and The Chartered Institute of Public Relations, Irene has also worked with the National Council for The Training of Journalists.

Irene devotes much of her time to public service.  In 2017 she was awarded Rotary’s highest honour when she was made a Paul Harris Fellow in recognition of her contribution to Colchester through her charity work and journalism.  A Past President of The Rotary Club of Colchester Forum, Irene’s contributions to the service organisation’s charitable and voluntary activities include teaching Essex young carers to cook through Jamie Oliver’s Ministry of Food organisation.

Irene is a Trustee of two Colchester charities:  the 294-year-old Almshouses Charity of Arthur Winsley and Colchester Institute Foundation Trust.

Irene is an enthusiastic supporter of the Anthony Nolan charity and works as a recruiter, attending events (including at Colchester Institute) to sign up potential life-saving donors to its stem cell register.

Irene is married and has an adult daughter.

Irene was appointed to the Board in February 2020 and is a member of the Audit and Risk Committee.

Keith Moule

KEITH MOULE BSc

Keith was a Head of Faculty at Writtle University College between 2006 and 2018. He was responsible for the performance of a number of vocational academic departments, including the institution’s only departments self assessed and verified by OfSTED as ‘Outstanding’.

Alongside his professional career Keith has competed for Great Britain in canoeing for the past 20 years. Keith also coaches a group of elite performance athletes, and is actively involved with the National Governing Body as part of the British Marathon Racing Committee.

Keith joined the Board is January 2019.  He is chair of the Curriculum and Quality Committee and a member of the Remuneration and Search Committee.

Jasmin Patel

JASMIN PATEL LLB

Jasmin is a Residential Solicitor at Birkett Long LLP.  Jasmin was appointed to the Board in January 2020 and is a member of the Finance and Resources Committee.

Kevin Prince

KEVIN PRINCE MA

Kevin was Head Teacher of St Helena School, Colchester until his recent early retirement, a post he had held since September 2007. Prior to this Kevin has taught in South Essex and London. Kevin was appointed to the Board in January 2008, became Vice Chairman in January 2012, and took over the role of Corporation Chair in January 2019. Kevin is a member of all Committees expect the Audit and Compliance Committee.

Terry Smyth

DR. TERRY SMYTH MA

Terry began his career in the NHS as a nurse and nurse teacher, before moving into further and higher education. From 1984 to 2003, he worked at Colchester Institute in different academic and management roles, his final post being Head of Faculty of Music, Arts and Health, and Director of Higher Education. After early retirement in 2003, he spent nearly ten years as a freelance education consultant working for local, regional and national clients. From 2012 to 2014 he was chair of governors at Elmsett Primary School, a period during which the school raised its performance from “requires improvement” to “good”.

He holds a BA from the Open University, and a MA in Educational Management and Administration from the University of East Anglia. In 2017, he graduated from the University of Essex with a PhD in Sociology. Currently, he is an  honorary Community Fellow in the Department of History at the University of Essex.

Terry has published many articles in the health and education fields, and written two books for the care sector. His latest publications are chapters in edited collections: “Your father’s in the front room: interviewing the children of Far East prisoners of war” in War Experience and Memory in Global Cultures Since 1914 (2018), and “In search of fathers – the pilgrimages to Asia of the children of Far East prisoners of war” in Remembering Asia’s World War Two (2019).

He recently signed a book contract with Bloomsbury Academic to write ‘Captive Fathers, Captive Children’ which will be based on his PhD research.

Terry was appointed to the Board in July 2018. He is a member of the Curriculum and Quality Committee, the Audit and Risk Committee, and the Designated Governor with responsibility for Safeguarding.

Richard Wainwright

RICHARD WAINWRIGHT

Richard has recently retired from HSBC Bank plc after a 39 year career encompassing all the traditional banking roles, albeit the majority of positions have been involved in working closely with businesses in securing and managing finances.

For 30 years Richard fulfilled these roles in London but since 2009 he has lived and worked in East Anglia.

Richard is Joint Vice Chair of Governors, and chairs the Resources and Remuneration and Search Committees.

Staff Members

Lizzy Ellam

LIZZY ELLAM BA Hons

Lizzy Ellam completed a BA Hons Degree in Film and Television Production at Bournemouth University in 2010. She then went on to work at Sequence Post Productions, a post production house based in Pinewood Studios and Soho and headed up the Talent Department.

Lizzy first joined Colchester Institute in 2014 as PGCE student during which time she completed a teaching placement in the Media Department. In the October of that year Lizzy was appointed as an hourly paid teacher and taught across a range of pathways in the Media Department. Lizzy became the Course Leader of the Level 3 Interactive Media and Games course in 2015 during her NQT year. As this was a brand new course she was responsible for writing the curriculum against the UAL framework.  In 2018 Lizzy began studying a part-time Masters in Creative Writing at the University of Essex.

Lizzy was nominated and elected by the members of the College’s Teaching Staff. She was appointed to the Board in October 2019 and is a member of the Curriculum and Quality Committee.

Liz Goodall

LIZ GOODALL BA Ed MBA

Liz Goodall joined Colchester Institute in September 1988, initially working across a range of curriculum areas both in a support role and as an hourly paid lecturer before establishing herself as a permanent lecturer in what was then the Special Educational Needs Department.

In 1998 Liz played a pivotal role in the setting up of the full-time alternative year 11 programme, New Approach; the programme was heralded at cabinet level as a ‘beacon of success, for disengaged young people; it continues to operate successfully on Colchester Campus.

In 2002 Liz moved on from her position as a Course Leader to take up a post as a Curriculum Manager for the Pre-Foundation Learning Department; she subsequently held posts as a Business Development Manager and temporary Head of Access to Further Education before moving into her current role in the Quality Team as the Teaching & Learning Improvement Manager.

Liz holds a range of teaching qualifications, she has QTLS status; she holds a BA Ed from Anglia Ruskin and an MBA from the University of Essex.

Liz is passionate about the student experience and takes pride in the opportunities the College offers to both staff and students.

Liz was appointed to the Board in August 2018 and is a member of the Audit and Risk Committee

Student Members

The two Student Governor roles are currently vacant.

Notes

Staff Members are elected by the staff of the College. There is one academic staff member and one support staff members elected by the academic staff and support staff respectively.

Student Members are the President and Vice President of the Students’ Union.

Policy on access to information not contained in the Publication Scheme

Introduction

From 1 January 2005, in addition to accessing standard information via the Publication Scheme, a person may make a request for specific information which has not already been made available in the Publication Scheme. This must be dealt with in accordance with the provisions of the Freedom of Information Act 2000.

Requests for information

Requests for information :-

  • Must be made in writing (including e-mail)
  • Must include the name and address of the applicant
  • Must attempt to describe the information requested
  • Can state a preference for the form in which the information is to be received, such as, in written form, by inspection on the premises, in the form of a digest or summary.

Dealing with requests

All requests received should be sent to the Director of Human Resources who will ensure that the information is provided in accordance with the provisions of the Freedom of Information Act as follows:-

  • Respond to the request within 20 working days
  • Provide the information in the form requested, where reasonably practicable
  • Advise the applicant if we do not have the information requested or if the information falls within the exempt categories.
  • Ask for further information, if necessary in order to identify the information asked for.
  • Assist the requester and provide advice as necessary.

Fee policy

Requesters will be charged a fee, to cover the costs associated with supplying the information.

On receipt of the application for information, a fees notice will be issued detailing the amount payable. Information will not be supplied until the fee is received.

Record keeping

Good record management procedures are necessary to respond to requests for information in compliance with the FOI Act. The college procedures will therefore be reviewed and revised and managers will be expected to adhere to these.

These will include separate procedures on Electronic Records management including E-mail.

The following is a general guide to good record management:-

  • Bear in mind the possibility of future public access to all files. Avoid comments which could be misunderstood or cause embarrassment on general release.
  • Documents should be drafted in such a way that exempt information eg. personal data can be edited out before release.
    Only keep the information that is really needed. Review files and eliminate superseded drafts.
  • Adhere to legally defined retention periods.
  • Ensure confidential information is disposed of appropriately (shredded in the case of paper)

Complaints

Applicants dissatisfied with the college’s response to a request for information may raise the complaint through the college Compliments and Complaints procedure. If he/she is still dissatisfied with the college’s response having exhausted the internal procedure, he/she has the right to complain to the Information Commissioner.

Further Governance Information

Becoming a Governor

Have you thought about becoming a College Governor?

All governors get a great deal of satisfaction from being on the Governing Body. This was confirmed by the results of a questionnaire, which also showed that they enjoy being able to contribute, at a strategic and policy level, to the education and skill training of young people as well as providing opportunities for older students to fulfill long held ambitions or to be trained for a career change.

Board members at Colchester Institute give a time commitment of at least six board meetings a year, and serve on at least one committee (which demands another four to six meetings, or 10 to 15 hours a year).

The Board is always keen to hear from members of the local community who are interested in being a governor and can be waiting in the wings to fill vacancies as they arise. All applications will be reviewed by a panel of existing Board members against the following questions. Does the applicant:

  • Currently work in a responsible position in the public/private/voluntary sector?
  • Have any knowledge of Colchester Institute and support for its work?
  • Have any involvement and interest in educational developments, particularly post-school?
  • Have skills and experience that compliment those of existing Board members, or potential gaps or that will replace and extend the skills and experience of a retiring member?
  • Have any involvement in the wider North Essex community?
  • Have any previous participation in Colchester Institute activities?
  • Bring opportunities to project the Board and Colchester Institute to a wider constituency?
  • Have the potential and present wish to consider two four-year terms on the Board?
  • Help maintain a gender balance on the Board.

If you would like to be considered for appointment to the Board, please send your CV and covering letter to Hazel Paton, Clerk to the Governors, Colchester Institute, Sheepen Road, Colchester CO3 3LL or email Hazel.Paton@colchester.ac.uk. Alternatively phone Hazel on 01206 712606 for more information.

Equal opportunities is inherent in all our recruitment, therefore we actively welcome nominations from under represented groups.

Governor Development Opportunities

When new governors are appointed, there is a programme of induction to support them in their new role and to help them get to know the College and the strategic responsibilities that governors have. The programme includes meetings with the Chairman, the Principal, the Clerk and the Vice Principal: Finance and Corporate Development. The programme is tailored to meet individual interests so that new members can quickly contribute their previous experience and skills to the advantage of the Governing Body.

Current Vacancies

There are currently no vacancies on the board.

Guide for Potential Governors on the Appointment Process

Governor Link Scheme
The purpose of the scheme is to provide a framework in which communication between staff, students and board members can be facilitated by ‘linking’ members to Curriculum Areas and Departments of Colchester Institute. The meetings through the scheme provide an opportunity for board members to gain a better understanding of the work of the College and the key issues and developments for the staff and students. This gives members additional background to inform their strategic planning and determination of the educational character and mission of Colchester Institute.

It is very important that the link scheme is not seen by staff and students as an opening to lobby members. Individual governors should try as far as possible not to be drawn into debates which are the concern of management. The scheme is not a substitute to established and recognised management lines of communication.

An important aspect of the scheme is the feedback from visits by other board members. This is achieved by members, either individually or collectively where more than one member has been involved in a visit or series of visits, writing a report to the Principal, covering the main issues raised and the member’s own thoughts on the visit. The member receives a written response and the report, together with the response, is considered by the Curriculum and Quality Committee.

Links to other Organisations
Freedom of Information Act

Freedom of Information Act

Please click on a link below to view Colchester Institute policies:

Publication Scheme

Non-confidential Minutes are published after they have been approved at the next meeting of the Board/Committee, and will remain on the website for two years from the date of the meeting.  Minutes are normally added to the website at the end of the term in which they were approved.  For copies of non-confidential minutes from earlier years please contact the Clerk to Governors at hazel.paton@colchester.ac.uk

Board Meetings and Minutes

The Board of Governors meet as a full Board on five occasions during the academic year.

In 2020-21 the dates of scheduled meetings are:

  • 21st October 2020
  • 16th December 2020
  • 10th February 2021
  • 28th April 2021
  • 28th July
Committee Meetings and Minutes

On some matters the Board has delegated specific responsibility to a committee to take action.  Each committee makes an annual report to the Board.

The Board has established four committees whose functions are to:

  • develop the policies and strategies of the main Board
  • advise the Board on areas of the College’s work within its remit
  • carry out detailed monitoring on the Board’s behalf.

For further information on a Committee, including Membership, summary of their main responsibilities, schedule of meetings, and minutes of meetings, please click on the appropriate link below. The latest structure and membership information of the committees can be viewed below.

Audit and Risk Committee

Membership

Mark Davies, Chair
Lisa Clampin
Liz Goodall
Irene Kettle
Terry Smyth

Main Responsibilities

To ensure that the College’s internal control, risk management control and corporate governance processes are adequate and are effectively and independently monitored.

Schedule of Meetings 2020-21

  • Wednesday, 2nd December 2020
  • Wednesday, 10th March 2021
  • Wednesday, 23rd June 2020
Curriculum and Quality Committee

Membership

Keith Moule, Chair
Alison Andreas (ex officio)
Pam Donnelly
Lizzy Ellam
Kevin Prince
Terry Smyth

Main Responsibilities

To monitor and review the academic standards of the College, to analyse and report to the Board on student performance and the effectiveness of learning and teaching, and to monitor the complaints and grievance procedures and the Governor Link Scheme.

Schedule of Meetings 2020-21

  • Wednesday, 11th November 2020
  • Wednesday, 27th January 2021
  • Wednesday, 24th March 2021
  • Wednesday, 16th June 2021
Remuneration and Search Committee

Membership

Richard Wainwright, Chair
Lisa Clampin
Mark Davies
Keith Moule
Kevin Prince

Main Responsibilities

To consider and make recommendations to the Board on staffing matters and all aspects of Board membership and the appointment of new members, and to monitor and review the induction and continuing development of members.

Schedule of Meetings 2020-21

  • Wednesday, 20th September 2020
  • Wednesday, 25th November 2020
  • Wednesday, 27th January 2021
  • Wednesday, 24th March 2021
  • Wednesday, 23rd June 2021
Finance and Resources Committee

Membership
Richard Wainwright, Chair
Alison Andreas (ex officio)
Steve Blake (Co-opted member)
Peter Cook
Patrick Giddings
Jasmin Patel
Kevin Prince

Main Responsibilities
To advise the Board on all aspects of the Corporation’s financial policies including detailed consideration of the annual income and expenditure estimates and regular monitoring of the corporation’s financial position. The Committee also considers property, land and general purpose matters.

Schedule of Meetings 2020-21

  • Wednesday, 20th September 2020
  • Wednesday, 25th November 2020
  • Tuesday, 26th January 2021
  • Tuesday, 23rd March 2021
  • Wednesday, 14th July 2020