Full-Time Courses and Application Enquiries

This section contains answers to our most common questions about making an application. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

How do I apply?

All applications must be made through our online application system.

You will need to create an account that you can then log back into to track your application.

Information on creating an account and making an application.

What do I do if I can’t remember my log in details to access my account?

• Check that you have used the correct Username (This was sent by email when you first created your account)
• Check that you are entering the correct password.
• Check you are spelling the username and password correctly.
• Remember these fields are case sensitive.

If you are still having trouble and are unable to access your account we are able to provide further help and support options via the link below:

Use this link to reset password

Is there a closing date for applications?

We encourage you to apply as soon as possible. For full-time further education programmes our initial deadline for receiving applications is 31st January 2024 for a guaranteed place on your chosen programme (subject to you satisfying the entry requirements). We still accept applications after this date but may not be able to guarantee you a place on your chosen programme.

How do I apply for an apprenticeship?

If you would also like to be considered for an apprenticeship you must tick the appropriate box on your application.

Our apprenticeship team will contact you to discuss this further and provide you with further information.

As you need to have an employer to undertake an apprenticeship we will prioritise your full-time application until you have confirmed that you have an employment contract in place.

How can I get additional support?

If you have a disability or learning difficulty, you must tell us this on your application.  Our support team will contact you for further information and to assess your needs.

If you are not sure about what of the support is available please speak to our Additional Learning Support team on 01206712073 or by emailing: additionallearningsupport@colchester.ac.uk

Our Additional Learning Support teams are also available at all of our open events.

Will my school/college be contacted?

If you are currently at school/college we will contact them to confirm your predicted GCSE grades and get general information about how you are progressing. We will also keep them up to date with the progress of your application.

Need further information?

Click on the button below to make an enquiry to our admissions team:

This section contains answers to our most common questions about what happens after making an application. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

What if I change my mind about my course?

If at any point during the application process you wish to change your programme choice or cancel your application, please contact us as soon as possible. We can change a programme choice, but your original one will be withdrawn. Do not make a second application.

If you have already been made an offer, you will have to attend another interview for your new course.

Will I need a DBS check for my course

If your programme features contact with children or vulnerable adults, you will be asked to complete a Disclosure and Barring Service (DBS) check before starting your programme. This will be listed as entry criteria in our prospectus.

There will be an additional cost associated with this.

When is my Welcome and Induction Day?

You will need to come to College for one day on either Monday 1st (Colchester Campus only) or Tuesday 2nd July 2024 (Colchester and Braintree Campus) to attend a Welcome and Induction Day. These are important for you to attend to start your induction and find out more about your programme of study. Keep checking your emails as we will send out more information about this, and other updates, throughout the year.

When I finish my programme, will I be able to progress onto the next level of study?

We always encourage our students to aim high to achieve their full potential. On most programmes there is an opportunity to progress on to a higher level and after Level 3 we offer a number of different degree level programmes too. Progression to a higher level is not guaranteed and will be subject to you gaining a satisfactory result in the preceding qualification and meeting the necessary entry requirements for the higher level qualification.

Need further information?

Click on the button below to make an enquiry to our admissions team:

This section contains answers to our most common questions about enrolling on a course once you have made your application. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

How is my place on my course confirmed?

You will be told how to upload you GCSE results, and any other qualifications you are taking or have already achieved, on Thursday 22nd August 2024. Even if you have studied at Colchester Institute before you must still upload evidence of your exam results.

When these are received, the course tutors check them against the published entry criteria and confirm your offer on the most appropriate level of study for you, and ask you to complete your enrolment online.

You must check your email account regularly to make sure you know what to do, we will set a 2pm deadline on Friday August 23rd 2024 to upload evidence of your qualifications. If you miss this deadline there is no guarantee that you will get a place on your course.

What if I don’t achieve the results I need?

Even if you haven’t got the grades you need you must still follow the instructions and upload your results on Thursday 22nd August 2024. The course tutors will need to see these in case there is another level of course you can go on. If not you will receive an email with a link to book a slot onto one of our Advice Sessions. These sessions allow you to talk to other course areas, or our careers team, to see if there is something else suitable.

Need further information?

Click on the button below to make an enquiry to our admissions team:

This section contains answers to our most common questions about the start of term and when you will receive timetables. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

When is the start of term?

Wednesday 4th September 2024, but start dates are staggered across the Wednesday, Thursday and Friday of that week. You will receive your actual start date and first day information shortly after your enrolment – so look out for the information when it comes.

Term Dates for both 2023-24 and 2024-25 can be found here:

Term Dates

When will timetables be issued?

In most cases, timetables cannot be confirmed until after enrolment is concluded and students are sorted into groups. Actual timetables are usually shared on the first day of term.

Need further information?

Click on the button below to make an enquiry to our admissions team:

This section contains answers to our most common questions about support available to students. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

What if I am concerned about bullying?

If you are being bullied, or you see something that concerns you, then it is important that you let us know. We really mean it when we say the College does not tolerate bullying in any form. Students and staff deserve to be treated with dignity and respect and the College has a rigorous Anti-Bullying and Harassment procedure.

If you are being bullied, or are worried about bullying either verbally, physically or online (such as social networks, email or through other mobile devices) it is important you tell your tutor or the Student Welfare Team on (01206) 712263 so that action can be taken.

What if I have a complaint?

Complaints about your course, or something more personal should first be discussed with your personal tutor. If you are still unhappy there is an online complaints form on the College website, and paper copies are available from receptions, support offices, libraries or Student Services.

All complaints, comments and compliments will be sent to The Quality Enhancement Manager, who will ensure that they are resolved or passed on appropriately.

I’m experiencing personal problems and I’m not sure who I can talk to?

The Student Welfare Adviser is available to help with problems you may experience whilst at College. Advice and information can be given on: drug and alcohol misuse, sexual health, mental health, homelessness, counselling, bullying and harassment support, safeguarding and child protection. Signposting and referrals where appropriate can be made to external support agencies.

There is also a counselling service which is free to enable students to cope with their problems in order to continue with their course and achieve their qualifications. To make an appointment just ring (01206) 712295.

How do I contact my tutor or find out more about my course?

During your course induction you will get a course handbook and be introduced to your personal tutor who will be your first point of contact for course related questions. To email a member of staff you use their first name followed by a full stop and then their surname followed by @colchester.ac.uk (e.g. jane.smith@colchester.ac.uk)

What if I need extra help in the classroom?

If you have a learning difficulty and/or a disability then the Additional Learning Support team may to able to help put support in place. We offer in-class learning support, communicators and note-takers, or in some cases specialist tutors for dyslexia, literacy and numeracy, including one-to-one support.

The team also co-ordinate access arrangements for exams, specialist equipment and learning aids and mobility and personal care support.

We work with the course areas to support students in a discreet way to help students achieve their maximum potential. Please talk to your course tutor or contact the team on (01206) 712839/712073 for more information.

What if I change my mind about the course I’m studying?

The Careers Team provide information, advice and guidance for all your queries on further study and progression to the world of work. They offer one-to-one confidential guidance interviews as well as a daily “drop in” service. So if you need help with choosing a career, progression, apprenticeships or job search contact the team at careers@colchester.ac.uk

Need further information?

Click on the button below to make an enquiry to our admissions team:

This section contains answers to our most common questions about applying for a bursary, help with course costs and other aspects of student finance. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

What help is available with course related costs?

We recognise that many students have financial worries and our Student Finance Team is on hand to advise you on the different options that might be open to you. Please view our Student Finance and Course Fees pages for more information. If the cost of coming to College is worrying you then please contact the Student Finance Team on (01206) 712078 or pop in and see us in the Student Finance office in Colchester or Student Services in Braintree.

How do I pay for trips, kit or equipment?

The College operates a cashless payment system through our online shop, payments by cheques or cash are not accepted. Your tutor will be able to provide you with the details on how to register and create an account.

Need further information?

Click on the button below to make an enquiry to our admissions team:

This section contains answers to our most common questions about onsite facilities and resources for students. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

How does the printing system work?

The College uses the Canon print anywhere system which allows students to print securely to any networked printer at any campus using your ID card. The first time you go to print you need to register your ID card. You can top up printing credit online through the College portal, at the College shop or use one of the coin operated top up machines.

Can I use the College Library?

Yes of course, most courses will include a Library induction where the staff will give you friendly, helpful advice to help you make the best use of the library services. But you don’t have to wait until your induction, just pop in and see the team who will be happy to help.

Need further information?

Click on the button below to make an enquiry to our admissions team:

This section contains answers to our most common questions about travel options, help with travel costs and parking onsite. If you require further advice then at the end of this section is a link to our course enquiry form, where you can contact our admissions team directly.

Is there support for travel to College?

The College offers several attractive options to support students travelling to College. Please contact Student Services on (01206) 712078/712446 for more details.

There may be financial assistance towards the cost of travel for families on a low income or where it can be demonstrated that travel costs will cause financial hardship.

Please contact Student Services on 01206 712078 to discuss travel options.

Can I park on site?

There is student parking at both the Colchester and Braintree campuses, however this is limited and there is no guarantee of a space.

Colchester Institute is a cashless campus, our car parks are managed by ANPR barriers and we use app-based technology to pay for Pay and Display parking with JustPark. Please go to the Apple App Store or Android Play Store to download the app and add your details prior to parking on campus.

Parking Tariff

• Pay and Display – £2.50 per day
• Staff – £11.90 per month deducted monthly for 10 months [Sept-June]
• CLMG – £ 24 per month deducted monthly for 10 months [Sept – June]

How do I pay for my Pay and Display Parking?

There a number of ways to pay for your parking now online or by phone, but please be aware there are no onsite payment facilities. Failure to pay for parking as above will mean you will not be able to park on campus.

Staff Parking – How are monthly deductions taken?

Prior to the new academic year, a staff survey will be sent to capture registration details of vehicles and for you to advise what tariff you will be using. Please ensure that this is filled out accurately and returned as soon as possible. Failure to do so will mean you will not be able to access the campus in the new year without having registered.

Staff parking on campus is now operated on an opt out basis. A survey will be sent each summer for the purpose of updating any registration details. At any point during the year if your details change, or you wish to cancel your permit please get in touch with facilities.helpdesk@colchester.ac.uk.

There is no charge for any student parking at our Braintree Campus on production of a valid student ID.

Please note: all vehicles are left at the owner’s own risk. The College accepts no liability for loss or damage to vehicles or belongings left on premises.

Can I buy a bus pass on-line?

Bus and Train passes can be purchased on line through the Colchester Institute Online Store. More information can be found in our Travel Information section.

Creating an online account
Parents wishing to purchase travel passes will have to create an online store account by following the instructions below (please note that if you have two children studying at Colchester Institute, a separate account must be set up for each student to avoid any confusion):

Before making any purchase from the online store, you will be required to register with the store. To do this you should click on My Account and then click on the link under New Customer

Please enter your email address and provide a password. This is the email address to which all confirmations and receipts will be sent.

Enter your personal details.

Under Your Address, enter your postcode and house number. Then click find address. A list of addresses matching those provided will appear. Click in the circle next to the right address. The address fields will populate with the one chosen. You must give this address a name (e.g. Home / Work).

If the postcode look up cannot find your address, click the link to enter your address details manually

Click Continue to register your account

Forgotten your password? At each login stage, you will see a forgotten password button, where you enter your e-mail address and a reminder of your password is then sent to you, by e-mail, almost immediately

Purchasing a travel pass
Once you have created an account:
Click on ‘Product Catalogue’ under Navigation
Click on ‘Getting Here’
Click on ‘First Bus Passes’
Click on the links under ‘Detailed Description’ if you need confirmation of the cost of your travel pass
Enter the cost of the pass in the ‘amount’ box the ‘add to basket’
Fill in the questionnaire
Click ‘next’
If details are correct, proceed to checkout
Once the transaction is complete, you will receive an email confirming your purchase.

Bus tickets can be collected from the College at the start of term.

If you have any queries regarding travel, please call Student Services on 01206 712078.

Need further information?

Click on the button below to make an enquiry to our admissions team: