Associate Project Manager Level 4 Apprenticeship

Colchester Institute are now able to offer the Level 4 Associate Project Manager apprenticeship.

Projects can be defined and delivered within different contexts, across diverse industry sectors. They can be large or small.

Every project needs to be managed to ensure its success, an associate project manager knows what needs to be achieved, how it will be achieved, how long it will take and how much it will cost, and works with the project team to achieve the required outcomes.

Associate project managers need good planning, organisation, leadership, management and communication skills. An associate project manager utilises resources with suitable skills, qualifications, experience and knowledge to work together in a motivated and integrated team, with clearly defined reporting lines, roles, responsibilities and authorities.

Dependent upon the size of the organisations and the complexity of projects, associate project managers’ job titles will vary, but typically they can include: assistant project manager, junior project manager, project team leader. Some organisations use ‘project manager’ as a generic job title.

Typical job titles: 

Assistant project manager, Junior project manager and Project team leader

Knowledge, skills and behaviours

Knowledge

An associate project manager will be able to understand and have knowledge of:

  • Project governance -Different types of organisational structures and responsibilities, functions and project phases on different types of project. How governance can control and manage the successful delivery of projects. The significance of the project management plan (PMP).
  • Project stakeholder management – Stakeholders: their perspectives, different interests and levels of influence upon project outcomes.
  • Project communication – Key contexts of a project communication plan, its effectiveness in managing different stakeholders. Factors which can affect communications such as cultural and physical barriers
  • Project leadership – The vision and values of the project and its links to objectives; the ways in which these can be effectively communicated and reinforced to team members and stakeholders. Leadership styles, qualities and the importance of motivation on team performance. Characteristics of the working environment which encourage and sustain high performance.
  • Consolidated planning – Purpose and formats for consolidated plans to support overall management, taking account of lessons learnt and how the plans balance fundamental components of scope, schedule, resources, budgets, risks and quality requirements.
  • Budgeting and cost control – Funding, estimating, overheads; direct costs, indirect costs, fixed costs, variable costs and an overall budget for a project; tracking systems for actual costs, accruals and committed costs; alternative cost breakdowns to provide for graphical representations, and performance management.
  • Business case and benefits management – Preparation and/or maintenance of business cases, including benefits management.
  • Project scope – Requirements management, and evaluation of alternative methods to learn from the past to improve delivery. Project scope change control, baseline change management, configuration management.
  • Project schedule – Scheduling and estimating for project activities including how they can be quality assessed. Progress monitoring and metrics to assess work performed against the schedule. Schedule management methods to evaluate and revise activities to improve confidence in delivery.
  • Resource management – Resource analysis, resource allocation and resource acceptance.
  • Project risk and issue management – The need for and implementation of a risk management plan. Risk management methods and techniques to identify and prioritise threats or opportunities. Mitigation actions to minimise risk impacts and to optimise benefits by managing opportunities.
  • Contract management and procurement – The nature of contracts, and their implications for contracting organisations. Procurement processes. Legal and ethical means for managing contracts.
  • Project quality – Quality management processes, assurance and improvements. Outcomes of a quality management plan, metrics for processes and quality standards.
  • Project context – The different contexts in which projects can be delivered, including health, safety, and environment management. The interdependencies between project(s), programme(s) and portfolio management. Project phases and key review points, across project life cycles.

Skills

An associate project manager will be able to demonstrate the following skills within the context of your organisation.

  • Project governance – Project monitoring and reporting cycle to track, assess and interpret performance by the application of monitoring techniques to analyse status and manage information.
  • Stakeholder and communications management – Manage stakeholders, taking account of their levels of influence and particular interests. Manage conflicts and negotiations. Communicate to a variety of different audiences. Contribute to negotiations relating to project objectives.
  • Budgeting and cost control – Develop and agree project budgets, monitor forecast and actual costs against them and control changes. Support funding submissions. Tracking systems for actual costs, accruals and committed costs; structures for alternative cost breakdowns.
  • Business case – Contribute to the preparation or maintenance of a business case including achieving required outcomes.
  • Scope management – Determine, control and manage changes to the scope of a project, including assumptions, dependencies and constraints.
  • Consolidated planning – Consolidate and document the fundamental components of projects. Monitor progress against the consolidated plan and refine as appropriate, implementing the change control process where relevant.
  • Schedule management – Prepare and maintain schedules for activities aligned to project delivery.
  • Risk, and issue management – Identify and monitor project risk or opportunity, plan and implement responses to them, contribute to a risk management plan. Respond to and manage issues within a defined governance structure.
  • Contract management and procurement – Facilitate a procurement process, contribute to the definition of contractual agreements and contribute to managing a contract.
  • Quality management – Develop a quality management plan, manage project assurance, and contribute to peer reviews. Utilise an organisation’s continual improvement process including lessons learned.
  • Resource management – Develop resource management plans for project activities, acquire and manage resources including commitment acceptance, monitor progress against plans.

Behaviours

An associate project manager will be able to demonstrate the following behaviours:

  • Collaboration and team work – Understands and is effective as part of an integrated team.
  • Leadership – Communicates direction, and supports the vision for project delivery.
  • Effective and appropriate communication – Working effectively with and influencing others, taking account of diversity and equality. Influences and facilitates effective team performance.
  • Drive for results – Demonstrates clear commitment to achieving results, and improving performance.
  • Integrity, ethics, compliance and professionalism – Promotes the wider public good in all actions, acting in a morally, legally and socially appropriate manner. Promotes and models the highest standards of professional integrity, ethics, trust and continued development.
Information for Applicants

What are the entry requirements?

Individual employers will set their own entry requirements for their apprentices. Typically candidates will have achieved a grade C or above in at least 5 GCSEs including English and Mathematics, and hold a minimum of 48 UCAS points, or equivalent.

How often do I have to attend college?

College attendance where required will be communicated post-application and enrolment.

Qualifications

During the apprenticeship, apprentices will be required to achieve level 2 qualifications in English and Mathematics prior to taking end point assessment (EPA) if not already achieved. Apprentices will complete a mandatory qualification via either the IPMA Level D qualification or APM Project Management Qualification, prior to their EPA.

Link to professional registration

Upon commencement, apprentices may become student members of the Association for Project Management (APM) as the first step of professional membership. Apprentices will be eligible for progression to associate membership upon successful completion of the apprenticeship. Full membership can be attained through further experience and professional development.

Information for Employers

What will this cost my business?

The introduction of the Apprenticeship Levy in April 2017 has changed the way that government funds apprenticeships in England. All businesses operating within the UK with a wage bill of over £3million are required to contribute to the Apprenticeship Levy.

  • If the levy applies to your business you will be required to pay 0.5% of your entire wage bill into the levy. This will be offset against a levy allowance worth £15,000 for each tax year.
  • You will only be able to use your levy payment for government backed apprenticeships.
  • Levy payments will expire after 18 months.

Speak to an advisor at CI Business Solutions on 01206 712727 to make your levy payments work for you.

Non-levy paying employers will need to contribute 5% of the maximum funding band as published by the Skills Funding Agency for the delivery of training and assessment for their apprenticeship.

Levy paying employers will pay the full cost of the agreed funding band using their Digital Apprenticeship account.

Employers with less than 50 employees who are recruiting an apprentice aged 16-18 years old will not be required to pay the contribution fee.

Any associated cost to the individual will be made clear at the interview.

Speak to an Advisor at CI Business Solutions on 01206 712727 to make your levy payments work for you.

Does the apprentice have to attend college?

College attendance where required will be communicated post-application and enrolment.

What about support in the workplace?

Skilled and knowledgeable staff must be available to support the apprentice as they complete work- based tasks

Why should I choose Colchester Institute to support my recruitment and retention?

Colchester Institute is the largest college provider of apprenticeships in Greater Essex. We are experts at connecting the right people, to the right training, to the right business – and when it comes to Apprenticeships, our Apprenticeship Advisors can support your business every step of the way.

As part of our service we can support your business with:

  • Advertising the Apprenticeship vacancy
  • Manage the applications received in line with your individual requirements
  • Match prospective candidates already known to us
  • Conduct initial pre-screening for candidates
  • Carry out visits to your premises alongside regular reviews to support you, your staff and your apprentice
  • Advice on any grants or funding where available

Our team will provide:

  • A fee free recruitment service.
  • Personal 1:1 Apprenticeship Levy advice and guidance.
  • A dedicated Account Manager.
  • Industry experienced, professional, technical trainers.
  • Bespoke programmes available upon request.
  • An Essex priority skills focus.
  • Free employer events.
Assessment

How is the apprentice assessed?

An end-point assessment (EPO) takes place at the end of the apprenticeship with an independent organisation and apprentices must successfully complete this to pass the programme. The end-point assessment is designed to enable apprentices to demonstrate that they are fully conversant in the skills, knowledge and behaviours expected of individuals at this level.

The end point assessment will consist of two parts.

  • Presentation supported by a portfolio of evidence (to be submitted prior to the end point assessment)
  • Professional discussion supported by a portfolio of evidence (to be submitted prior to the end point assessment)
Further information

If you would be interested to find out more about how this apprenticeship can work for your business or already have a member of staff who this apprenticeship would be perfect for please register an interest using the enquiry form in the menu below.

How To Apply

To apply for an apprenticeship please read through the information below and then select the correct application button from the menu located further down the page.

If you are aged between 15 and 18 years old then please click the button ’15 – 18 Years – Apply Online’ and you will be taken to the next stage of the application process.

If you are aged 19 years or older please click the button ‘19+ Years – How to Apply‘, where you will be taken to the application options and information relevant to you.

Associate Project Manager Level 4 Apprenticeship
Course Outline: Managing project work and teams for businesses and other organisations

Managing project work and teams for businesses and other organisations

LevelLevel 4
LocationColchester
DurationThe typical duration of this apprenticeship will be 24 months.
CampusColchester Campus
AttendanceCollege attendance where required will be communicated post-enrolment and sign-up
Apprenticeship Funding Band (Levy paying employers)£6,000
Employer Contribution Fee (Non-levy paying employers)£300

What will this cost my Business?

Non-levy paying employers will need to contribute 5% of the maximum funding band as published by the Skills Funding Agency for the delivery of training and assessment for their apprenticeship. Levy paying employers will pay the full cost of the agreed funding band using their Digital Apprenticeship account.

Apprenticeship Funding Bands

Apprenticeship Funding Bands
Employers with less than 50 employees who are recruiting an apprentice aged 16-18 years old will not be required to pay the contribution fee. Any associated cost to the individual will be made clear at the interview.

Disclaimer

All fees, prices and funding information shown on this page are for courses starting in the 2021-22 academic year unless stated otherwise, and are correct at the time of entering/printing information, however these may be subject to change due to factors outside of our control. The College cannot accept legal or financial liability as a result of any such changes.

Courses fees are generally not confirmed for September until June / July due to the above factors.

The course information describes programmes offered by Colchester Institute. The College takes all reasonable steps to provide courses as described, but cannot guarantee provision. The information is for guidance and does not form any part of a contract.

The College reserves the right to update and amend information as and when necessary. Colchester Institute will do its best to provide the courses shown, but may have to modify or withdraw a course depending on customer demand and other factors.