Your privacy – the use of personal information
When supplying information you are consenting to the College holding this data in order to process your request and for our own research.
The information may be used by the College to monitor student interest in the courses offered, attainment and retention levels.
Data Protection Act 1998
All personal information is held by Colchester Institute in accordance with the Data Protection Act 1998 and is kept for as long as is necessary to fulfil your request or process your enquiry or application.
Keeping your information safe
All personal data collected from users completing an online form on this website will be treated as confidential and will not be passed on to any third party for marketing purposes.
Collection of personal information
The Colchester Institute website collects only personal information provided to us by visitors through submitting a web form. This information usually consists of, but is not limited to, name, personal or company address and contact details.
Web forms on our website are used for reasons such as allowing visitors to:
- Request specific materials such as a prospectus or guide
- Submit an enquiry form
- Register to attend a Colchester Institute or University Centre Colchester Open event
- Register to receive email communications in the form of newsletters or updates on new courses/services
The information required is necessary for us to be able to deal with your enquiry, but on occasions there might be additional information that we may request in order to help us to provide the most appropriate response.
Sensitive information is only sought through a form on the website if it is required or necessary as part of a process. Sensitive personal data means personal data consisting of information as to race or ethnic origin; political opinions; religious or other similar beliefs; trade union membership; physical or mental health; sexual life or criminal record.
Where sensitive information is provided this will be accepted as explicit consent for the College to use the information in connection with the purpose for which it has been provided.
Sensitive personal data is collected by certain web forms on our website in order to allow visitors to:
- Provide information about a disability or disabled access requirements
- Provide information about physical or mental health in order to submit a Colchester Institute Counselling Service Self Referral form
- State possession of a Criminal conviction, but not the nature of the conviction or any further details related to the conviction, as part of the application form for Full-Time English Language Courses for international and overseas students
How we use your data
When users of our site send us personal information, such as their email address, Colchester Institute will only use the information in order to resolve and reply to your enquiry and shape and improve the services we offer. As part of this process, submitted information may be used for statistical analysis in order to improve our web services.
Where users have submitted a web form registering an interest in a course or service, it may be necessary for the College to add your email address to a mailing list in order to notify you of information relating to the enquiry. All emails you receive from us will offer the option to unsubscribe from the mailing list.
About our Website
The website contains information about the services and courses offered by Colchester Institute, University Centre Colchester, CI Business Solutions and the Minories Galleries.
The College reserves the right to update and amend information as and when necessary. Colchester Institute will do its best to provide the courses shown, but may have to modify or withdraw a course depending on customer demand and other factors
Course information describes programmes offered by Colchester Institute, University Centre Colchester at Colchester Institute, CI Business Solutions and the Minories Galleries. The College takes all reasonable steps to provide courses as described, but cannot guarantee provision. The information is for guidance and does not form any part of a contract. Colchester Institute reserves the right to introduce changes to the information given, including the addition of new courses or withdrawal, relocation or restructuring of courses listed on the website at any given time.
Changes to web content
On occasion it is necessary for us to make changes to website content. This might include changes to information about courses, campuses, services to the public, facilities or course fees due to legitimate staffing, financial, regulatory or academic reasons.
Examples of why we may need to make changes to content include:
- changes to the law or regulatory requirements
- industrial action
- departure of key personnel
- changes in government policy
Fees are correct at the time of entering/printing information, but may be subject to change. The College cannot accept legal or financial liability as a result of any such changes.
Changes to courses may include:
- variations to the content/modules and delivery method for course programmes
- the cancellation, removal or discontinuation of course programmes due to lack of demand, obsolescence or changes to curriculum
- the merger or combining of programmes or courses
- the withdrawal or reduction of funding
The College cannot guarantee that the use of this website will be uninterrupted or error free. If you do encounter problems please report them by contacting our Web Team.
Although every effort is made ensure that this website is virus free, it is the responsibility of the end user to check for viruses before downloading any content.
Third party Websites
Colchester Institute cannot accept responsibility for the content of third party websites which we have linked to; these links are provided solely for your convenience.
This website and its contents (design, images, text, etc) are the property of Colchester Institute unless stated otherwise. You may not download, retain or copy website content other than for personal, non-commercial use.
Although Colchester Institute takes all reasonable steps to ensure that the content on this website is accurate it is for guidance only and does not form any part of any contract. It is the responsibility of the user to check the accuracy of relevant information before entering into any type of commitment.
Statistical Data Collection
The College collects statistical data about visitors to this site which is used to monitor web page popularity and the overall effectiveness of the website; this sometimes involves placing small amounts of information on your device (computer, mobile phone, etc.). These include small files known as cookies.
We also do this for security and in order to detect and prevent abuse. The data collected includes information on browser type, operating system, page visits, geographic data and clicks through to other websites.
This data is totally anonymous and cannot be traced to an individual in any way by us. Data collected is only used to help us understand how the website is used so that we can improve how our website works and its user experience. The information collected does not contain any personal information and will not identify individual users.
The software we use to collect statistical data is Google Analytics, you can read more about how Google uses the data it collects or download the ‘Google Analytics Opt-out Browser Add-on’ to control data collection. The anonymous data is stored safely and securely, is only available to Colchester Institute and will only be viewed by us or our approved website developers when required.
To find out more about how Google uses any data it collects please visit //www.google.com/privacy_ads.html. Any information collected is used only for remarketing purposes and will not be used for any other purpose.
What Are Cookies
For more general information on cookies see Information Commissioner’s Office page at: ico.org.uk/for-the-public/online/cookies/
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies
The Cookies We Set
wp-<name of setting>
Information about the cookies wordpress sets can be found at: codex.wordpress.org/WordPress_Cookies
|Jetpack extend wordpress features which we have turned on. The cookies are only set when a user interacts with one of these.
Information about the cookies used by Jetpack can be found at: jetpack.com/support/cookies/
|Cookie Notice||cookie_notice_accepted||A cookie to hide the the cookie notice notifcation after accepting it.|
|Timely’s WordPress Core Calendar||ai1ec_<setting>||Cookies are only set when a user interacts with the event calendar settings.|
|Ninja Forms||NF_WP_<setting>||Cookies are only set when a user interacts with one of our contact forms.|
Third Party Cookies
|Google Analytics|| _ga
If you want to opt out, download and install the add-on for your web browser: tools.google.com/dlpage/gaoptout/
Cookies expire after 2 years.
More infomation about the cookies set by Google Analytics can be found at: developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
|The Google AdSense service we use to serve our advertising on other websites and Google uses a DoubleClick cookie to limit the number of times that a given ad is shown to you.
Cookies expire after 2 years.
More information about the cookies and how to opt-out can be found at: support.google.com/adsense/answer/2839090
|NID||The NID cookie contains a unique ID which Google sets to remember your preferences and other information on Google websites/services.
This can used to personalise how you view Google Maps and other Google services that we use on our website.
More information can be found at: www.google.com/policies/technologies/types/
|Duo is a third party two-factor authentication that we used for access to the website control panel.|